After you've posted your sales:
If you've got more than 100 consignors/vendors, you'll want to first print a Contract List Report as this gives you a list of consignors to reference and check off as you complete their payouts.
To do that, go to Reports within the Hamburger menu. Scroll down to Financial Reports.
The Contract List Report at the bottom left shows every contract's current outstanding balance and contact info and any "note" you have saved.
Now that you know who should be paid out, you can go to the Contracts screen and pay out each consignor.
Paying Out in Rose:
- Click on the Contracts from the hamburger navigation menu.
- Search for the consignor to payout by contract # or by last name.
- Click on the contract to highlight it and then click on Payouts at the top of the screen.
- The amount due to the consignor will already be filled in.
- Above the Amount Due shows how many days since the consignor’s last payout.
- If you want to verify the sales, you can click on View Activity Report in the Account Activity Table. That is essentially a preliminary payout report.
- You can settle out sales up to a particular day by clicking on the Settle Date calendar and choosing the day.
- Only transactions will be selected for payout based on that end date.
- You can also settle out by location if you have multiple locations.
- Select the location you want to payout sales from WITHIN the Account Activity Table. This will payout only sales that were made at that location as well as if you've changed the Settle Date too.
- When you are satisfied, you can then proceed to paying out the account.
- Select the location you are paying out from in the Location drop-down menu from where payout was made.
- Input anything in Notes field that you would like to remember about this payout, like "August Payout" for example. This can be viewed later in the Transactions screen.
- Choose the payment type. You have check, cash and electronic for your options. Input a check # or other relevant info in the check/electronic.num if paying by check or electronic payment.
- If you’d like to print a computer check, click on the printer logo in the Check column next to the appropriate payout receipt.
- If everything is correct, click on Make Payment.
- The account activity will be cleared and a payout receipt will be created at the bottom of the screen. This is your final payout receipt you can provide to the consignor/vendor.
- Select the appropriate receipt and click on the printer logo on the left to print the payout receipt for the consignor.
- To provide a digital copy, click the download button at the top right and attach the payout receipt in email to send to a consignor.
If a consignor/vendor wants to use their money for an in-store purchase, you can change the Payout Method to In-store Purchase and complete the payout by putting the purchase amount in the Payout Amount field, then selecting your Location and then clicking Make Payment.
Paying Out Consignors in Square (Cash Payout or In-Store Purchase):
- If you are paying out in Cash you'll want to make sure Cash Management is turned on in Square for tracking and recording the payouts in Square. Then complete the cash payout in Square. Prior or after completing the cash sale for the items purchased.
- Otherwise, if your consignor is using In-Store Credit from Rose, you can do a split payment in Square for that amount (if the store credit doesn't cover the whole sale) and tender the payment as "Other" payment type in Square and then just type "payout" in the optional information field
- Always make sure to go into Rose and record payouts in Rose, whether they are full payouts or an in-store purchase - change payout method to in-store purchase and record the amount in the payout.amount field next to check/electronic.num field.